Choosing a scanner for archiving and e-invoicing
Flatbed versus feeder scanners, and what actually changes your archiving speed.
With e-invoicing, archiving became a daily requirement rather than a luxury. The gap between the right scanner and the wrong one is measured in working hours every week.
Flatbed or feeder?
- Flatbed (like CanoScan LiDE): you place each sheet by hand. Suits small volumes, delicate documents and books. Feeder-based (like the DR series): you load a stack and the machine pulls it through. This is what matters when archiving hundreds of invoices.
Duplex scanning
If your documents are printed on both sides, a scanner that captures both faces in one pass literally halves your time. Without it you run the stack twice and reorder it.
Speed and daily volume
Don't buy on headline speed. Ask yourself how many sheets you genuinely archive per day. A scanner rated for your daily volume lasts years; one pushed beyond its duty cycle fails early.
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