Most companies have no idea what they actually spend on printing. Devices were bought at different times from different suppliers, toner is bought when it runs out, and service is called when a machine stops. Managed Print Services turns all of that into one contract with a known monthly cost and a single point of contact.
A company with fifteen printers rarely knows how many pages it prints a month, which department consumes most, or how many devices are down right now. The result: emergency toner bought at higher prices, some machines running far under capacity while others run far over, and personal printing with no oversight at all. That hidden cost usually dwarfs the price of the hardware itself over its life.
We start with an audit: every device you own, its meter readings, and the real print volume of each department. From those numbers we produce a recommendation for the right devices, where they should sit, and the expected cost per page. The contract then covers supply, service and monitoring, and you pay against actual usage.
The contract starts to make sense from around five devices upward, or for any company printing in the thousands of pages a month. Below that, managing print manually is still simpler and cheaper — and we say so plainly in the audit. If the numbers do not justify a contract, we will tell you to just buy toner.
Either way. You can buy the devices and contract only for service and supply, or take the hardware within the contract itself as a monthly charge. The choice usually depends on your tax and accounting position more than on cost.
The audit covers every device you own regardless of brand, because that is the only way the numbers come out right. Supply and service contracts primarily cover Canon devices — we tell you exactly what is in and what is out before signing.
The audit typically takes a week for a mid-sized company. Rollout after that depends on device and branch count, but two weeks to a month is typical, including installation and team training.
Talk to us and the ITCO team will recommend the devices and solutions that match your workload and budget.
