A paper archive does not just take up space — it makes information hard to reach, vulnerable to loss, fire and damp, and impossible to audit quickly. Digital archiving turns that paper into files you can search by text, control access to, and retrieve in a second instead of half an hour in a cabinet.
Most companies think the archive problem is space, so they move it to a further store room and consider it solved. The real problem shows the first time someone asks for a document from three years ago: hours of searching, and sometimes it is never found. With the shift to e-invoicing and digital auditing, a company whose archive is paper is in a difficult position in front of any review.
Scanning a document produces an image. Archiving produces a structured file: searchable text via OCR, a filename generated from the document's own content, and automatic classification by type, date and party. The difference between the two is the difference between an archive you can use and an archive that is merely digital but still hard to reach.
Egypt's move to the e-invoicing system has made digital archiving a practical requirement rather than a luxury. A company needs to retrieve documents quickly, demonstrate the integrity of its records, and keep supporting documents in a readable format. We help you build the archive that way from the start, rather than treating it as an emergency project at review time.
We start with a sample: how many boxes, what document types, the condition of the paper, and the sizes involved. From the sample we determine the right device, the expected throughput and the project cost. Delivery is either on your premises with devices you buy and keep, or with us as a digitisation service. Companies whose archive keeps growing are usually better off owning the hardware.
Yes. OCR supports Arabic and English, and search works in both languages inside the same file. Result quality depends on the clarity of the original — printed documents come out excellent, handwritten ones need review.
On your own servers or in the cloud — that is your decision and depends on your data policy. Many clients in sensitive sectors prefer on-premises storage, and that is fully supported.
Both are available. For a one-off archive of limited size, the service is cheaper. If it keeps growing — invoices, contracts, personnel files — owning the device pays for itself quickly. We tell you which fits after the sample.
Talk to us and the ITCO team will recommend the devices and solutions that match your workload and budget.
