Exam confidentiality
An exam paper left on a shared machine for two minutes is enough. This is not a theoretical risk — it is the most common leak, and its source is the printer rather than the safe.
An educational institution has two needs unlike anywhere else: enormous seasonal printing concentrated in exam weeks, and absolute confidentiality over what is printed during them. The budget is usually fixed in advance with no room for surprises.
An exam paper left on a shared machine for two minutes is enough. This is not a theoretical risk — it is the most common leak, and its source is the printer rather than the safe.
With no oversight, personal printing and duplicate copies account for a large share of consumption. The problem is that nobody can say how large, because nothing is measured.
A machine that copes comfortably all year fails in exam week because it is running several times its monthly duty cycle. And downtime that week specifically is the most expensive kind.
The job is sent normally from the exams office but waits in a queue. It does not print until the authorised person is standing at the machine and authenticates. If they never come, the job is cancelled. That means there is never a moment when an exam paper sits in a tray with nobody beside it. A safe and administrative procedures cannot deliver that.
The moment printing is attributed to a person and a department, consumption falls on its own with no memo required. Numbers appear per department, colour printing becomes considered, and duplicate jobs disappear. That also gives the institution a real number to put in next year's budget instead of an estimate.
Yes, with separate accounts and defined limits per student or lab. The system keeps administrative printing and student printing completely separate in both permissions and reporting.
Yes, and that is precisely where central management matters most. All devices are managed from one point, and staff collect their jobs from any building.
Start with an audit and measurement before buying anything. Many institutions discover they have devices running far under capacity while others run far over — redistribution alone solves half the problem at no cost.
Talk to us and the ITCO team will recommend the devices and solutions that match your workload and budget.